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Career as an Accounts Payable Clerk



An Accounts Payable Clerk pays a company's bills on time and makes sure the company is being billed the proper amounts. Accounts payable clerks usually receive, open and log invoices, as well as get approval to pay invoices from department heads when necessary. They typically have knowledge of general accounting and budgeting. Accounts Payable Clerks generally work for accounting firms or organizations' accounting departments, coordinating various accounts payable functions on behalf of their organization. Their duties include, among others, performing data entry, handling customer inquiries, preparing financial statements and performing vendor maintenance. In all tasks, these clerks must maintain a high degree of accuracy. Employers often encourage accounting clerks to make process improvements to make their job more efficient, and these clerks must follow their company's procedures and guidelines, as well as generally accepted accounting principles (GAAP).

Eligibility Criteria:


  • Must possess at least 50% aggregate from a recognized institution in 12th, from any board PUC/CBSE/ICSE/ISC, etc. However, the cut-off margin varies with the selection process of different colleges.
  • There are no standardized entrance exams for enrolling in Accounting and finance. The availability of these exams is exclusively based on the prospects of the University.
  • Any degree is viable, but opting for B.Com/BBA or a diploma in Accounting and finance will provide a better overview and understanding of the market than you do from other courses.
  • An M.Com in Accounting and finance can also prove to be helpful while looking for a higher degree and better learning.
  • Examine clients' electronic credit records and payment histories to evaluate if fresh credit should be granted based on predefined criteria.
  • Acquire information about possible creditors from institutions, collection agencies, and other payment systems, and, if required, give reciprocal knowledge.
  • Confirm candidates' home owning property, foreclosures, foreclosures, arrest history, and delinquent taxes through municipal publications and government documents.
  • Examine candidates' references, work, health history, and social conduct by contacting former company and other contacts.
  • To discover and select overdue accounts for collections, examine individuals or corporate customer data.
  • Finance and Management – Understanding of corporate governance concepts and procedures, as well as capital industry, finance, and business information monitoring and interpretation.
  • Legal System — Awareness of statutes, political systems, court processes, jury decisions, federal regulation, executive actions, department guidelines and the constitutional legislative process is needed in politics and government.
  • Arithmetic Prowess — Being able to evaluate and interpret various mathematical equations and use them to address complex problems in arithmetic, geometry, calculus, and other areas.
  • Computer Application — Understanding the prospects and functioning of circuit boards, processing units, circuits, electrical devices, computer equipment, plus applications and programming.
  • Incorporation and Governance – Utilizing concepts of business administration associated with tactical planning, distribution of capital, optimization of human resources, leadership strategies, methods of production, and organization of resources and manpower.
  • Rational interpretation — Use of rationality and inference to distinguish the positives and disadvantages of creative improvements, assumptions, or responses to situations.
  • Surveillance — Entails keeping track of and evaluating your own, other people's, or organisations' results in order to make changes or take disciplinary measures.
  • Effective Involvement — Necessitates paying complete focus to what others are suggesting, using the time to consider the arguments being made, responding to questions as needed, and not disrupting at inconvenient moments.
  • Processes Assessment— Entails identifying metrics or indices of service quality as well as the steps required to enhance or change effectiveness in relation to the system's objectives.
  • Critical Analysis — Learning and identifying the strengths and weaknesses along with providing solutions and countermeasures to reduce the impact of potential problems.

Once you procure the required qualifications for becoming an Accounts Payable Clerk, a myriad of options is open to you. There are multiple projects you can undertake throughout this line of work, and there are many other fields you can branch out to as well.

  • Bill and Account Collector: A bill and account collector, often known as a collection agent, acts as a middleman between creditors and debtors. Their duty is to assist debtors to arrange repayment schedules and identify ways to make paying their past-due payments simpler. A bill and account collector will usually approach debtors via phone, but they may also communicate directly to them by mail. They employ computer processes to improve contact knowledge up to speed and keep track of previous gathering operations with a certain debtor. Keeping track of these documents might aid collectors in future discussions. A bill and account collector's primary responsibility is to come up with a solution that is both agreeable to the debtor and optimizes compensation to the creditor.
  • Data Collector: Data collectors supply organizations with the necessary information and assist analysts in obtaining business insight. Sorting data, developing statistical models, running surveys, providing documents and reports, analyzing evidence, making errors, and conducting standard mathematical research are all examples of Data Collector responsibilities. Companies like applications that demonstrate abilities such as meticulousness, precision, the ability to manage huge quantities of information, programming skills, collaboration, presenting capabilities, and monitoring. Reviewing survey records with the Research Coordinator to verify the most efficient processes were being utilized was a team effort.
  • Credit Coordinators: Credit Coordinators are in charge of collecting payments and granting credit to clients who have requested it. Giving consumers lines of credit, following business standards, creating and managing accounts, protecting customer information confidentially, and arranging payment plans are all examples of typical responsibilities listed on a Credit Coordinator sample resume. In his or her CV, a successful applicant for this position should be able to demonstrate understanding of loan processes, decision-making, customer experience, conversation politeness, and communication. Walk throughout the shop and persuade consumers to register for credit and debit cards, either for private or commercial usage.
  • Collector: People who owe money to a firm are contacted by collectors. The majority of debt collectors do not work for the creditor directly, but rather for a third-party debt collection firm. A vehicle dealership, for example, could use a collection agency to deal with clients who don't pay their regular car payments. Collectors are needed by credit card firms to figure out why cardholders aren't paying at least the required minimum debt. Collectors generally work full-time at a call center or in an office. Hours may vary because nonstandard hours, such as nights and weekends, may be more effective for reaching individuals with whom they want to communicate.
  • Accounting Clerk: The Accounting Clerk is responsible for a range of paraprofessional online transaction processing activities that require financial accounting expertise and answers to the Director of Finance. An Accounting Technician is responsible for doing typical accounting tasks such as quarterly financial consolidations, documenting earnings, expenditures, and bad loans, balancing trade receivables, consumer invoicing, generating accounting estimates and timetables, and other related tasks as needed. Delivering essential operations in a timely and successful fashion will guarantee that government expenditures are acceptable and sufficient, that wages are treated on schedule and in a manner that is conducive, and that contractors and providers are reimbursed within specified time limitations.
  • Installment Agent: To collect a payment, locate and notify consumers of overdue accounts by mail, telephone, or physical apology. Receiving payment and posting the amount to the customer's account, producing declarations for the credit department if the client does not reply, commencing repossessed procedures or service termination, and document maintenance of collections and login information status are all part of the job description. Should be familiar with the concepts and procedures for providing personal and customer services. This involves determining client demands, fulfilling excellence of product, and assessing consumer satisfaction.

Career opportunities


Accounts Payable Clerk can opt for various fields of work in the companies listed below:

  • Creed Infotech
  • True.org Cloud
  • Accenture
  • Deloitte India
  • JLL
  • ICON Plc
  • Alpha Sense
  • Oracle
  • Conduent
  • Dabur India Limited

Colleges offering courses


  • Karnavati University (KU), Gandhinagar
  • Narsee Monjee College Of Commerce And Economics (NMCCE), Mumbai
  • St. Andrew College Of Arts Science & Commerce (SACASC), Mumbai
  • Mount Carmel College (MCC), Bengaluru
  • Stella Maris College, Chennai
  • M.O.P. Vaishnav College For Women, Chennai
  • H.R. College Of Commerce And Economics (HRCCE), Mumbai
  • Goenka College Of Commerce & Business Administration, Kolkata
  • H. L. College Of Commerce (HLCC), Ahmedabad
  • Jyoti Nivas College (JNC), Bengaluru

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Disclaimer:

  • Readers are advised to check the latest facts and figures on the above career through other sources also. The above information and indicative is not necessarily complete.
  • The above information is compiled for giving an overview of particular careers as part of the career guidance activity.
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