An Accounts Payable Clerk pays a company's bills on time and makes sure the company is being billed the proper
amounts. Accounts payable clerks usually receive, open and log invoices, as well as get approval to pay invoices from
department heads when necessary. They typically have knowledge of general accounting and budgeting.
Accounts Payable Clerks generally work for accounting firms or organizations' accounting departments, coordinating
various accounts payable functions on behalf of their organization. Their duties include, among others, performing
data entry, handling customer inquiries, preparing financial statements and performing vendor maintenance. In all
tasks, these clerks must maintain a high degree of accuracy.
Employers often encourage accounting clerks to make process improvements to make their job more efficient, and
these clerks must follow their company's procedures and guidelines, as well as generally accepted accounting
principles (GAAP). They also need to follow internal audit controls and work closely with internal auditors. Accounts
payable clerks must keep up to date with best practices in their field, and they may be required to train new accounts
Accounts payable clerks should be proficient with basic computer programs such as the Microsoft Office suite and any
necessary accounting software. These clerks should have good interpersonal and communication skills, and they
should be able to meet deadlines and pay close attention to detail.
The duties of Accounts Payables Clerk includes to issue stop-payments or purchase order amendments, record, code,
and process all invoices for payment. They also prepare, enter and maintain filing of Accounts Payable and perform
timely account reconciliation by verifying entries and comparing to balances.
This job operates in a clerical, office setting. These workers are responsible for entering vendor invoices, managing
vendor databases, scheduling payments according to invoice terms, preparing checks for signature and mailing
payments. Higher-level clerks may perform tasks like coding bills and verifying transaction accuracy.
Entry Level Education
Bachelor’s / Master’s Degree in Accounting, Finance, or other related fields.